If you identify an error on an employee’s 1095-C form, please take the following steps to update that information and create a corrected 1095-C form.


If You Have Already Submitted Your Files to the IRS (along with your 1094-C)


If the correction is in response to an "Accepted with Errors" report from the IRS, see Accepted with Errors.


Otherwise:

  1. If Employee SSN Corrections: Update the employee's SSN in the Manage Employees module. For full instructions, see Editing Employee Information. This step must be completed for each affected employee BEFORE re-uploading any data.
  2. Make the appropriate changes in your Employee Datasheet.
  3. Re-upload the employee/dependent data for JUST those individuals with errors. If the error is with a dependent’s information, you must also re-upload the data for the employee they are enrolled under.
  4. Re-complete the 1095-C process and submit Corrective 1095 forms for those employees.
  5. Return to the IRS Submission tab and submit a corrective 1094 batch.


If You Have NOT submitted Your Files to the IRS

Your 1095-C Forms Have NOT Been Sent to the Printer

For Code Corrections (Lines 14, 15, or 16):

  • Reject the current 1095-C Batch.
  • Download and complete the Coding Review Request Form.
  • Submit the Coding Review Request Form, along with the rejected batch’s 1095 Print Batch ID #, to ACA Track via [email protected].
  • Our system admins will review the information and advise you of the next steps.


For all other Errors:

  • Reject the current 1095-C Batch.
  • Update your employee and/or dependent data sheet.
  • Upload the new data as a new Actual Batch. (Upload BOTH Employee & Dependent files.)
  • Re-run your 1095-Cs.


Your 1095-C Forms Have Already Been Sent to the Printer

Because your 1095-C forms have already been sent for printing and mailing, any corrections will need to be handled through a corrections process. In this case, employees will receive two 1095-C forms (the original and the corrected form), but only the corrected form will be sent to the IRS.


To submit a correction:

  • Re-upload the data for ONLY the affected employees and/or dependents. (Note: If submitting corrections for a dependent, you must re-upload the corresponding employee data first.)
  • Generate a new 1095-C batch.
  • Review the corrected 1095-C forms and, if approved, send to printer or click the “I will print these approved 1095s myself” button to self-print.


ACA Track recommends waiting at least 2 weeks after your initial forms are mailed before submitting corrected data. This should give your employees time to review their forms and allow you to submit any necessary corrections all at once.