The federal government requires employers to provide a history of every employee’s job status and health insurance coverage throughout the year, and this information must be provided using certain standard codes.
Since your company may use different terms internally to describe this information, ACA Track has made it easy for you to “map” your internal codes to the standard codes used by the IRS. Rather than changing your data, use our Data Mapping tools to create a list of the internal codes and “map” them to the corresponding standard codes. As ACA Track processes your employee and dependent data, we will translate your internal codes to the appropriate standard code, and report that information to the IRS.
These mappings are necessary for ACA Track to properly report your employee information to the IRS. It is critical that you complete all of the mapping fields and list ALL relevant codes used within your data, as any unrecognized codes may result in a reporting error.
Data Upload Errors
If you have received a data upload error, but all of the information appears to be accurate, it’s likely you used a non-recognized code within your data file.
- If this was a single occurrence (for instance, you accidentally typed “parttime” rather than “part-time” in one of your Excel cells), correcting the error on your employee data sheet may be the simplest solution.
- However, if you regularly used an unrecognized code within your employee data, adding that code to the ACA Track data mapping tool will save you a lot of time—now and in the future.
The other Data Mapping articles in this series will show you how to review your company’s data mapping and add any missing codes.
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