Prior to sending 1095-C forms for printing and mailing to employees, it is recommended that you review the forms for each division (tax id) to ensure accuracy.
To review the 1095-C forms, go to the Review and Approve 1095s tab and open the PDF files for each division by selecting the corresponding “view” link.
The PDF file contains the actual 1095-C forms that will be sent for each applicable employee within that division.
When reviewing the 1095-C forms, pay particular attention that:
- Your company’s information and EIN are accurate.
- The Employer’s name and address is correct.
- Dependents are accurately listed under the corresponding employee (for self-insured plans only).
- Lines 14 & 16 include the appropriate codes. See Understanding Your 1095-C Documents for more information.
- There is a form for every employee that should receive one.
Approve or Reject
After reviewing the 1095-C forms, you should approve or reject the division file.
If all the information is accurate, select “Approve” for that division:
If you discover any errors, select the “Reject” button and contact your Project Manager for assistance resolving the error.
Send 1095-C Forms to Be Printed
Once you have approved division files and are certain they are accurate and ready to be sent to employees, you can send them for printing by selecting the “Send Approved 1095s to Printer” button.
WARNING: Once you send the 1095-C forms to the printer, this action CANNOT BE STOPPED. All approved files will be printed and mailed to your employees. DO NOT select this option unless you are absolutely certain all approved divisions contain accurate 1095-C forms.
After selecting the Send to Printer button, you will be given one last reminder that this action cannot be reversed. If you’re certain your files are ready, enter “confirm” into the text box and press Submit.
Self-Print 1095-C Forms
Companies that prefer to print their own 1095-C forms have the option to do so on the Review and Approve screen. The self-print option can also be used when making corrections, after your original 1095-C forms have been sent to employees.
Once you select the “I will print these approved 1095s myself” button, you are responsible for printing and distributing the forms.
Note: Once you confirm your intent to self-print your 1095-C forms, the corresponding batches will be removed from active status. If you decide to have ACA Track print and mail the forms instead, you will need to redo the entire data upload and 1095-C creation process.
Send All or Some
Selecting the “Send Approved 1095s to Printer” or the "I will print these approved 1095s myself" button will ONLY process those files that you have approved. If you have divisions that have not yet been approved, or that you rejected, those 1095-C forms will not be printed or mailed.
To process the remaining files, you will need to return to this page, approve those files, and select the “Send Approved 1095s to Printer” or the “I will print these approved 1095s myself” button again. If you have rejected files, contact your Project Manager for assistance.